DUTIES AND RESPONSIBILITIES:

Corporate Leadership and Planning

• Actively participates with the President and the other Corporate leaders in the provision of leadership, strategic planning and administrative decision making of the College.
• Assists the President in advising the Board of Governors on corporate issues such as College planning, policies, finances, budgeting and facilities management.
• Provides senior management leadership to the administrators and staff in the portfolio which includes Financial Services, Information Technology, Facilities, Safety, Security, Environmental & Corporate Services

Corporate Financial Integrity and Risk Management

• Ensures the continued financial integrity of the College by establishing robust policies and procedures to obtain full funding entitlements while ensuring appropriate College expenditures.
• Implement and lead a participative budget planning process which maximizes College resources.
• Accountable for implementing all aspects of financial planning, analysis and comprehensive fiscal reporting as directed by the President and the Board of Governors.
• Accountable for internal financial controls and resource allocation that include management of
• College funds, financial analysis, reporting and audit requirements.
• Oversee the design, assessment and monitoring of control standards ensuring mitigation of financial risks for the organization as well as developing and maintaining an operational risk reporting framework including key risk indicators.
• Responsible for the development, implementation, and maintenance of all College financial services including effective investment of College funds.
• Acts as treasurer to the Board of Governors.

Information Technology Leadership

• Provides support and executive level advocacy for the College’s central IT services which are responsible for such services as the College network, telephone system, administrative and other applications, server infrastructure, end-user support, core services such as e-mail, general purpose computing labs, mobile computing classrooms, audio/visual services and the management of the College’s laptop and desktop computer inventory.
• Ensures the ongoing effectiveness and security of the College’s IT operations while maintain the focus on enhancing the learning experience.
• Implements and maintains a corporate IT governance structure to enhance service to the community.

Campus Facilities, Safety, Security, Environmental & Corporate Services

• Implements and supports a structure to manage and enhance Canadore’s campus services including security and public safety, residences, food services and retail outlets.
• Provides corporate strategic direction for Canadore’s security and public safety including a community free of violence, fire safety program, crime prevention programs, parking policy, emergency prevention and response plans and other programs as needed.
• Ensures optimal contractual arrangements with Canadore’s on campus service providers and partners.
• Entrepreneurial Services and International Projects and other duties as assigned.

DUTIES AND RESPONSIBILITIES:

• Analysis, design and specification, programming or selecting appropriate packages, documentation, conversion, staff training and post-implementation support
• Provide advanced support and training for major Canadore systems, Banner and other related systems
• Troubleshoot and provide solutions to problems and new requirements
• Support new initiatives by providing analysis, coordination and project management
• Liaison with user departments to ensure effective utilization of systems
• Develop custom data extracts and reports to meet internal and regulatory requirements

DUTIES AND RESPONSIBILITIES:

Academic Leadership and Operations

• Develop and map current and future strategic business plans, goals and objectives in line with the College and Academic Strategic Plans
• Provide transformational and visionary academic and administrative leadership to academic, support and administration staff involved in the development and delivery of the courses and programs
• Advocate on behalf of students and staff at the college
• Lead the development of new courses/programs/offerings to assist the college with strategic initiatives, labour market needs and emerging opportunities for international, cross-disciplinary and technology-enabled offerings
• Contribute to the financial well-being of the College through exceptional planning, budget development and administration of the academic programs and services
• Ensure current and future educational needs of students are met by implementing quality assurance processes for programs, including determining the need for the modification of existing courses/programs and the introduction of new courses/programs and delivery modalities
• Promote ventures by forming networks and linkages by developing partnership arrangements with business and community groups through program/service advisory committees, agreements, articulations and memberships in professional, community, academic and business organizations
• Contribute to the development of College policies and operating procedures to meet the needs of students, client groups, community partners, government ministries/agencies

Human, Financial Planning and Management

• Ensure the effective use of fiscal, human and physical resources within the programs through effective budgeting, executive plans, and general administration
• Ensure faculty and staff assignments are consistent with College policies and procedures and collective agreements
• Responsible for faculty teaching and complementary function assignments ensuring equity and fair practice and creating an effective working environment for faculty members, support staff and administrative staff
• Assess staff requirements and ensure high level of staff performance through effective recruiting, training, development and evaluation of staff
• Ensure smooth and positive functioning of faculty through identification, mediation, and conflict management
• Provide expertise and advice to faculty, staff and students on academic policies and procedures
• Provide recommendations on financial matters through problem identification including compiling, monitoring and analyzing operating and capital budgets, responding to college-wide financial initiatives
• Plan effective procurement and allocation strategies for both financial and physical resources within the School(s) according to the parameters of college and public sector accountability guidelines
• Facilitate the creation of annual program capital, consumable and financial reports in collaboration with other departments
• Approve professional development and financial expenditures for staff in accordance to college policies

DUTIES AND RESPONSIBILITIES:

• Receive incoming shipments, maintain detailed records, prepare documents for courier on outgoing shipments, distribute items throughout the College
• Interact with Purchasing, Accounts Payable, College staff and vendors
• Perform shipping function related to outgoing items, sort and process outgoing and inter-campus mail
• Record monthly postage charges
• Assign fixed asset tags to capital equipment and complete fixed asset inventory records
• Coordinate the sale of fixed assets when required
• Validate EFT and cheque runs against source documents and prepare cheques to be mailed
• Assist A/P with obtaining vendor Health & Safety certificates
• General office administration and accounting duties as required

DUTIES AND RESPONSIBILITIES:

• Database data entry and data validation
• Set up courses and academic Blocks for Programs scheduled
• Collect and organize data for department reporting
• Other duties as assigned

DUTIES AND RESPONSIBILITIES:

• Develop, analyze, prepare and maintain a variety of budgets reflecting differing accounting procedures and funding sources.
• Develop costing models for new programs under development or new delivery models as directed by Dean and Director.
• Assist with curriculum change processes as per policy
• Troubleshoot, schedule and facilitate pilot and established project components within the portfolio as assigned by Dean and Director.
• Develop and maintain faculty workloads ensuring recognition of budget constraints and staffing efficiency within college collective agreement guidelines
• Translate program needs and constraints into student and faculty timetables
• Interact with managers of programs, activities and services to ensure appropriate linkages are maintained between cost canters
• Register and maintain student entries and licenses for ARC GIS
• Assist with onboarding processes related to approved PT faculty and staff position as directed by Dean and Director